Calendar Sync User Manual

Software to sync Outlook Calendar appointments with Google Calendar events. Allows you to sync one-way with either Outlook or Google as master as well as 2way sync by last changed appointments/events. Option to schedule a sync at regular intervals.

First time Signin or Synchronize will open your default browser. After authorization, you will see a long code with a prompt to copy the code. After copying the code, come back to Calendar Sync and to Auto Sync tab and paste the code in the "Paste code here" box there and click Signin. Then wait for a few seconds. Come back to main window of Calendar Sync to see your Google calendar list. Select the required Calendar and click Save Settings button. This needs to be done only one time. No need to repeat the Signin process every time. After the Signin process and Google Calendar selection is completed successfully, you dont need to click Signin button each time. Instead just click on the Synchronize button to proceed.

UPDATE: Important Information for users using own Google Oauth Login credentials:

  1. Go to your Google Developer Console, and click on "Credentials" of the project you are using.
  2. Click "+CREATE CREDENTIALS" link which is there at the top.
  3. Select "OAuth Client ID"
  4. Under Application type select "Web Application" which will be the first one shown.
  5. Scroll down further on that page and look for "Authorized redirect URIs"
  6. Clck on "+ADD URI" and add the following URL
  7. https://pppinfotech.com/oauth/auth.php
    and press Enter key to confirm.
  8. When done, scroll down further on that page and click CREATE button
  9. Save as well as copy the Client ID and Client Secret codes. These should be used in Calendar Sync-->Auto Sync tab - "Enable Google Oauth Login" options.
  10. Open Calendar Sync software and go to "Auto Sync" tab and tick "Enable Google Oauth Login"
  11. Paste the Client ID and Client Secret codes that you copied in step above.
  12. Click on "Save Settings" button
  13. Now you should be able to use Calendar Sync Auto-sync with less than 60 minutes frequency alongwith your Google OAuth Login.

    14. Please note: The code you use in "Paste code here" box after signin is different from the above client id/secret codes.
    The code you get after Signin is temporary and not stored or saved and whereas the client id/secret codes are to be saved at your end and will not change.

    Website: www.pppindia.com/calendar-sync/

    • 1. Sync directions - 1-way Outlook to Google, 1-way Google to Outlook and 2way

    • 2. Deletions in 1way sync - Outlook as Master or Google as Master

    • 3. Choose a Google calendar to sync. If you have more than one Calendar in Google, you can choose any one of them to sync to Outlook.

    • 4. Supports Reminders. Outlook Reminder is matched with a pop-up reminder in Google.

    • 5. Supports Recurrence Google Repeat events

    • 6. Supports "all day" appointments/events

    • 7. All deletion actions are logged. Deleted Appointments/Events will be shown in the Log.

    • 8. Auto sync option to schedule a sync at regular intervals. Minimum of 60 minutes should be set.

    • 9. Uses default Outlook Calendar. Right now you can't choose a Outlook Calendar to sync. The calendar which is set as default calendar in Outlook will be automatically used. The name of the Outlook's default Calendar will be shown for your reference.

      New Features: (in Pro)
    • Sync multiple outlook calendars to multiple calendars in one google
      account only.

      Default Profiles: You can use three profiles - Profile 1, Profile 2, Profile 3

      Each profile can have seperate outlook, google calendars, seperate sync
      options.

      Usage:
      1. Select each profile name
      2. choose the options
      3. click "Save Settings" at the bottom of the screen.
      4. Note: to select Google calendar, signin each time for each profile and then choose the google calendar name.

      5. Double check the settings - especially outlook and google calendar names, by selecting the Profiles one by one.

      6. Always save settings before doing a sync.

      7. First do a manual sync and check. When syncing make sure right google calendar is selected for the profile.

      8. Auto-sync: For the autosync to work, scheduled sync option should be ticked and a sync frequency or sync time must be selected and Saved.

      9. The way the auto-sync for other profiles work is like this: For example:
      Profile 1: Sync at 10 AM
      Profile 2: sync every 60 mins
      Profile 3: sync at 9 pm

      When you have "Profile 1" selected, then auto-sync for profile 1 & 2 works at 10 AM only. When Profile 2 is loaded/selected, the auto-sync works at 60 mins interval. So the autosync option for the default loaded profile will be used for other profiles.

      10. Custom path, open, save is advanced option for using more than 3 profiles/calendars, so ask us for instructions for the same.

    • Option to: Skip Attendees, Skip Description (pro), Skip Reminders (pro)
      click the [+] icon in the app to see the new options.

    • Outlook Categories/Colors: (optional) Using this will not sync the events which are not assigned a category in outlook.
      How to use Categories option:
      - Select Outlook Calendar
      - Tick categories
      - Ticking the main tickbox will select all categories. Or you can select categories by ticking each categories one by one. (you need to click twice to select)
      - Then click outside of the dropdown box to close it.

      - Save Settings and proceed.

      This will transfer the (selected) categories with colors to google calendar. Since there is no category option in google, the events will have the colors of your outlook category. Make sure you have corresponding color in the google calendar inorder to sync right colors. If there is no matching color in google calendar, you will see a message in the log to change the color of your outlook category.

    • 10. Calendar Sync Pro supports deletions in 2way sync, sync only upcoming appointments/events, Outlook Calendar selection, Add to Windows Startup, Enable Notification in system tray. Check website for all the new features in Pro.
    • Calendar Sync Free version will only sync appointments/events within a 30 day range from the date of sync.
    • Windows OS version Vista/7/8 or higher
    • Outlook 2007, 2010, 2013 (both 32bit & 64 bit)
    • Google Account with Calendar. Supports Google Apps account as well.
    • Internet Connection
    • Run Calendar Sync

    • 1. In Google Account settings enter Google username and password

    • 2. Click on the "Save" button. This Save button will only Save google settings whereas the "Save Settings" below will save all other settings.

      Icon next to password box: This is just for troubleshooting purpose. Clicking on it will reveal the password you have typed in the box so that you can avoid the invalid credentials during the signin process. Since the sigin is automatic you will not be able to modify the password in the google username/password box shown during the signin.

    • 3. Click on the "Sign-in to Google" button Wait for a moment as the app signs into Google account automatically and authorizes the app to access your Google calendar. Wait until it shows the list of Google Calendar.

    • 4. Select the appropriate Google Calendar from the list shown. - Click "Save Calendar" here. You must click Save Calendar here, otherwise wrong calendar will be synced.
      List of calendars from your google account will be shown only after successful sign-in and authorisation/Allow. If there is any connection issue like firewall then your google calendar list will be blank.

      • 5. Outlook Calendar. Two options - Load Calendars and Browse.
      Clicking on Load Calendars will list your outlook calendars. If there is any issue, a message will be shown at the status bar (bottom). For details of the error you need to click on the "Open Sync Log" button and look in the last few lines. You need to send those line or the full Log to tech support.
      "Browse" button is used to select outlook calendar which is a sub-folder in your outlook calendar folder.
      "Show" button - After successful connect with outlook, clicking on this button will show the total number of appointments in your selected outlook calendar. This is just to know if the connection to outlook has been fine.

    • 6. Choose a Sync direction. Click on "Synchronize".

    • Enable Google OAuth Login (to Sync every 5 minutes) OPTIONAL

      • You need to sign-in to Google Developers Console using any Google account (need not be the one you use for Calendar). It is free.

      1. Go to the Google Developers Console.
      2. If this is the time you are signing-in to the console, Click "Enable and Manage APIs" (in the blue box in the middle that says "Use Google APIs").
      3. This will open the new project screen, enter a Name for your project, tick the "I agree...." box and click Create.
      4. You will now see the "API Manager". In the Search box type "calendar". Click the "Calendar API"
      5. Then click the blue button "Enable API" to enable it.
      6. In the sidebar on the left, select Credentials.
      7. Click "New credentials" button and choose "OAuth client ID".
      8. You will be prompted to enter a product name on the consent screen.
      9. Click "Configure consent screen" and enter a "Product Name" and Save.
      10. Now on the Create Client ID screen, select "Other" and click "Create"
      Copy the Client ID and Client Secret shown and store it for use in Calendar Sync as described below.

      Use the Client ID and Client Secret shown in Google Console in Calendar Sync software.

      Go to Auto-Sync tab - Enable "Google OAuth Login" - Paste the Client ID and Client Secret (taken from the Google API Console) - Save Settings. You should be able to now set the sync time interval to 5 minutes or more.

    • Troubleshooting

    • Unable to Sign-in to Google: Make sure you type your Google username/password correctly and saved it by clicking on "Save Settings". Incorrect details will result in repeated failed attempts when signing in to Google.

    • Google Calendar List is Blank: This can happen if your connection goes through a proxy server and you have not enabled proxy settings. This can also happen when there is no response from Google Calendar and you might need to try again after sometime. If there is any connection issue due to firewall then your google calendar list will be blank.


    • Visit Calendar Sync website for more support documents and troubleshooting info.
    • Email: support@pppindia.com All tech support queries will be replied to promptly. Please send screenshot and log to provide you a quick solution. We welcome your feedback/suggestions, bug reports and wish list.
    • Website: www.pppindia.com/calendar-sync/

     

    Visit www.pppindia.com to download more free software and access free online tools for Gmail/Outlook.

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